Coordinator, Programs & Events

Job Summary: 
The Programs and Events Coordinator will play a pivotal support role in the planning, execution, and management of various programs and 60 + events per year. Responsibilities revolve around ensuring that events run smoothly, and efficiently, while successfully meeting the objectives and expectations of clients or stakeholders.
 
Minimum Qualifications and Education Required:

• High School Diploma, Associates or college degree preferred, emphasis in Business/PR/Marketing a plus.

• 1-3 years of experience in corporate event management, marketing and/or communications. Events experience a plus.

• Proficient in Word, PowerPoint, Publisher/Adobe InDesign and Canva.

• Familiar with social media platforms such as Facebook, Twitter, Instagram, and LinkedIn.

 Skills:

• Strong organizational skills with attention to detail and creativity

• A strong multitasker that’s able to work effectively independently and in a team environment.

• Excellent oral and written communication skills

• Team player with a high level of professionalism, self-motivation, and positive attitude.

• Ability to create a positive impression of the Chamber by phone, email and in person.

• Experience in managing a budget, negotiating contracts, soliciting sponsorships, and working with vendors.

• Enthusiastic, hardworking professional who can rise to the occasion in high-pressure situations.

• Ability to work well under time constraints while keeping a positive attitude and can organize and schedule work effectively to meet critical deadlines.

 Essential/Primary Job Duties:

• Under the direction of the VP, Events & Business Development, and Senior Manager, Events & Special Projects, provide administrative support to various programs and multiple events throughout the year.

• Responsibilities include creating name tags, creating collateral for events such as programs, name tents, signage, slides and more, picking up event supplies and donations, and other duties as assigned.

• Develop timelines, budgets and plans.

• Budget management – monitor event budgets closely, process invoices, and collect payments.

• Work closely with event attendees to answer questions and assist with registration and payments, etc.

• Coordinate logistics, event set up, including AV. Produce and manage audio visual components of the Chamber’s events.

• Provide onsite management during events.

• Post Event Evaluation – produce thank you letters, sponsor reports, attendee surveys.

• Maintain strong working knowledge of all Chamber products, services and programs.

• Be familiar with, and abide by, the Chamber’s policies and procedures.

• Assist other departments by providing program and event support.

• Perform other duties, as assigned.

 Other Requirements:

• Normal business hours, with some early morning, evening, and weekend hours.

• May be required to stand for extended periods.

• Able to lift 25 pounds.

• Vehicle and valid driver’s license.

Annual starting base salary: Commensurate with experience
 
Benefits: Medical and Dental, Disability and Long-Term Care Insurance, 401K, Paid Time Off, 16
Paid Holidays Annually, Reimbursement for Qualified Expenses and Mileage, Parking
 
All offers are contingent upon successful completion of background and reference checks. 

All interested applicants can apply online on LinkedIn HERE or email your resume to Tricia Fetui at tfetui@cochawaii.org.